Board of Education — August 25, 2016

I call to order to the special meeting of the Board of Education Thursday August 25th 2016 at 6:00 p.m. with Lair fik Orosco and Cruz present Mr Joseph will be leading the P hey please [Music] stand right hand over your heart ready to begin i al to the flag of the United States of America and to the Republic

for it stands Nation God indivisible with liy and justice for all begin no good evening board members thank you thank you for graciously accepting my invitation to come here tonight to have this study session couple of ground rules um please we're going to have a couple of presentations so jop down your questions and hold them to the end if

you will okay um let me tell you I'm really excited about tonight this is the first time in 15 years that we've been able to sit down and talk about facilities implementation this is this is really something that we all should be looking forward to and asking questions about this presentation is going to happen in two phases the first is going to be by

Sandra Chen and she's going to take us on a time capsule back 15 years ago and she's going to be our guide the second part will be by Jim B Camila who from wlc architect and we'll come back to the present time both of them have what they forgotten I I'll never know about facilities so I'll be learning right

along with you this so with that I'd like to turn the first part over to Sandra Chen our guide to the P thank you Mr Joseph I don't think that's I don't there it is thank you Mr Joseph um like Mr Joseph said we're going to go over um the story of measure M rather quickly as you know measure M was a bond

measure that passed in 2002 and back then uh it was a $150 million Bond issued over a period of five years four different issuances over five years and um there were three primary categories under measure M at that time there was a commute construction of of schools modernization of Aging schools and then the third category School side

improvements had to do with specific site improvements uh uh at each of the 30 schools that we had back in 2002 so for those of you who have been with the district for quite quite a few years you know that our district looked rather different back then um we have been growing tremendously um in the 19 late

1990s and and for those of you who are in education remember class size reduction uh for K through three third grade was 20 to1 and so this District was just popping down Portables left and right every single summer we were we had we had hundreds of Portables placed at multiple sides across the district and that was the trend line of the district

at that time we grew by almost 4,000 students um from the late 1990s to the mid 2000 2004 2005 and as you can see the trend line we tapered off in terms of the number of students by 20052 2006 now that trend line looks rather different today starting 20056 all the way to today okay but I wanted you to

see that the district was facing um a growth pattern and we had overcrowding class uh overcrowded classrooms back then and therefore classrooms construction was the number one issue at the time and as such it necessitated the need for a new elementary school at each of the Cities we serve Roads Elementary at city of Chino Wickman at the city in

the city of Chino Hills and then Liberty in south Ontario to relieve overcrowding um the following year we reconstructed the portable school um workrest Junior High into a permanent um structure and then following that year in 2006 chapparel opened its doors to the communities in Chino Hills as well we also constructed Chino Hills High School that Chino Hills High School

was actually the first school out the shoe even though it was not constructed with measurem dollars it was actually a project that was 100% funded with State hardship and the reason why we were able to get State hardship back then was because this District had two unsuccessful bonds prior to its ability to apply for State hardship money and

unfortunately that doesn't that program no longer exists today so we were very fortunate as a district to have received almost $72 million for the construction of that school so following the construction of th those new schools uh the district began immediately its efforts on modernizing its aging schools so it was done over multip uh multiple phases and over multiple years numerous

years and some of these schools were modernized more than once because as you know know back then schools were constructed in phases and as students came in more buildings got constructed and under under the state modernization program a school building had to be more than 25 years old before it qualified for modernization and so some uh for

example Don Lua High School the district went back and modernized the campus over three different times because different phases of the campus became of age for modernization and other than Glen and Los tanos from the city of Chino Hills and Dicky Elementary from the city of Ontario you can see that most of the schools that the district modernized

under measure M were in the city of Chino so those were some of our older schools and aging at the time then the third category as I mentioned earlier had to do with the specific side improvements at each of the 30 uh each of the 20 elementary schools at the time the junior highs and high schools every school back then

under that Bond had a list of specific improvements that were uh determined as the number one priority um it was done with the principles at the time and um our partners in construction and Architects but there were some themes across the board for these Improvement projects one was of course overcrowding is across the district and so classroom

building additions happened at multiple schools with new classrooms with science labs computer labs Etc that was one theme under that category another theme was athletic facilities you all saw the brand new facilities at each of our high schools brand new stadium Synthetic Turf and track um brand new pool at Chino Hills High School that portion of the

Chino Hills High School was constructed um under the measuring program another theme was constru construction of ancillary facilities support facilities for the school such as libraries multi-purpose rooms and band storage band rooms across the district and then finally another theme would be um site improvements such as a Ada accessibility for the disabled and parking lot enhancements site

circulation issues so all of these those were the main categories of the last Bond and I know we had talked about the fact that even though the bond measure at the time was $150 million the district um combin was able to secure some additional funding from the state because the state also had a bond now over the course of

our measure M the state had actually gone through three separate um issuances so we we began our efforts back in 1998 even because we we had try to go out for another Bond before measure M was passed and the state already had a bond then and then during the duration of the measure M two more State bonds came out

and so we were able to take advantage of that and secure those funding in multiple categories so under new under under State new construction under modernization under State hardship um under the state's defer maintenance program program The District was able to utilize the current project list at the time go to the state and apply for certain matching funds that totaled

about $175 million which came in really really handy because even though we issued $150 million Bond the project list at that time exceeded $193 million so we knew the time when we passed the bond then we were not going to have sufficient funds to complete everything on the list not to mention the bond lasted over the course of 13 years

construction costs rised and uh the needs differed so there were greater needs to uh to be accounted for and so our project list actually grew to more than $300 million at the time okay so a quick wrap up on measure M under those three categories measure M at $150 million incurred um earned actually over $10 million worth of Interest so the to

total amount spent was over $161 million that combined with the previous pots of extra State funding um was what brought our total Capital program to $330 million over the last 13 years okay and this is a pie chart just depicting what the breakdown of those three categories of projects that we talked about earlier new construction on the right modernization on the left new

construction represent about 51% of the total um amount of projects that included the cost of um Chino Hills High School in there but remember Chino Hills High School was not funded with measureing but it was part of the total program and needs at the time modernization being second okay and so with that we are finally done with

measuring and it wasn't done with the the help of just one or two people it was done with a village of people starting with the the voters at the time and the oversight committee The Architects of the vendors everybody in the district the School site principal that possibility is going to help us get into the next story that we're going to

enter so this wraps up the chapter on measure M and now me turn back so now 15 years later we went out last year and we reached out to our community we held over 150 meetings attended by more than 2,000 of our staff parents and community members we also garnered over 3,000 respons responses to request for Community input and we had two

statistically uh valid surveys gauging Community interest and with that it generated a facility's master plan once again and Jim D Camilo from wlc whose company um actually did the master plan is here to talk about where we are now Jim okay so now and this often happens hi everybody uh what often happens now and you're not unique or normal in this case

is you are about to enter the next phase of planning which is the the strategic planning phase of creating for yourselves what you saw was in the rear view mirror you're now going to look in the through the windshield forward to create what amounts to an implementation plan and and and a master plan which we created and you adopted and have in

front of you I'm I'm glad to see a master plan is not an implementation plan and i' and I've used th those terms a lot when we've talked about it here in in the boardroom a master plan is also not a bond document okay I'm an architect I'm not a banker okay this is this is a a

master plan that looks at where we believe your facilities should be about as as far out as we can see them because as you get further out into space things get pretty blurry so as far out as we can see them from the input we've received wlc and your and your staff from going around all these sites and

forward thinking as much as we can this book contains the universe of the things that we believe will put this District uh on parody with itself and with other districts around both the San Marino County and the nation for that matter so you get to a point and you say to yourselves okay Jim well what would happen next and again I'm not here to

give a presentation but more to facilitate a workshop because an implementation plan is something that has to be done with all of us okay uh it's not my implementation plan it's your implementation plan I can give you themes and recommendations but it really has to come from the school district it has to come from the school district because

all of the needs are critical and that's why I don't like to use and the team who spent all those meetings with me know I don't like to use the word priority because a priority leads one to believe that something is more important than another and what you find in implementation planning is it's not that things are more important than

another it's that things are more logically done grouped together sequenced packaged together when we when we do project again I'm an architect you don't put the roof on before you put the foundations in the ground it does not mean that the foundations are more important than the roof it's just that there's a sequence of order to building

a building that is more logical you actually can put up a roof suspend it and then build a building underneath it but nobody generally does that okay so that's why I don't like to use the word prioritization it's really not about something being more important the footings and the roof are both important to having a building so what you want to

do and I use the term and I do this all over the place with boards just like you I use the term you want to begin to craft a story for your plan okay so I'm I'm here to help you craft a story this evening and and and I don't mean the story to be a flippant discussion of the

seriousness of spending investing significant months funds in your school but you have to have a story as a as a board I believe I believe you have to have a story that that talks about the theme of the movie okay when when somebody writes a movie or a book believe me you don't know but he or she

who wrote it knows who killed the girl at the end okay unless you read the book and then saw the movie okay but the author of the book when he starts writing he doesn't just start writing and go I hope somebody kills the girl at the end of it he knows already how to get the script told to get where he

needs to go so you as a district need to create an implementation plan that begins to tell the story of how you plan on implementing this work and there are some logical patterns why it's why I why Jim D Camillo thinks it's important for you as a board is because uh Greg Sandra Wayne or anybody else Mark might come to

you with a project in the future well they will come to you with projects in the future and you need to be able to have them describe how this fits the stor how does this fit our implementation plan let's say Mr theur and I'm going to propose a project at XYZ school you have to be a he should be

able to say this project meets the goals of our implementation plan for these three or four tenants of our plan and then you say okay great we're staying to the plan that's hugely important to have a successful program and I believe you had a successful program as Sandra just described your last program you had some bumps along the way I was here for all

of it I think all do you know and many in the room know I've been in the district for almost 30 years so I I know the bums and and I think one of the things that might have been lacking was a was a was an implementation plan where you could as a board go yep that's that's in the

plan now now let me say that this is very complicated plan okay I'm good but I'm not that good and nobody is something will break something will bust I was there when the shade instructor lunch shelter came down it Dixon I was going to say Dickie that's how far back I go and I was there and nobody expected

it and it wasn't in the plan it fell down and thank God it fell down when the kids weren't there okay I was there when the panel blew at Don Lugo Last Day School last day school so things happen throughout a district and you have a big District okay there will be other things that happen not from you but to you okay

there will be something something that happen someplace in the world something will be invented something will happen in the economy something will happen in technology that we don't know about yet a program will be created uh in the state as Sandra just mentioned hardship doesn't exist anymore it did that and you have to be light on your feet you

cannot be that concrete with your implementation plan you have to be light on your feet to move and make yourselves take advantage of these things or react to them as they're done to you I just gave a similar presentation to a different District how many people would have expected that when you went in an airport there would be something called

the TSA nobody nobody and now you see people in blue shirts in every airport you go and you don't know what's going to happen so you have to be prepared to be light on your feet with your implementation plan why do I say that because you can get stuck if it's too concrete and then you start just

adhering to the tenants of your implementation plan and you're missing some other program that's occurring over here because you're so stuck trying to get your implementation plan implemented that you're missing opportunities that Exist Elsewhere there are grants and programs I Look to Sandra because she's kind of my pipeline to to the state there was no such thing as CTE Career

Tech education grants just a few years ago and now there were out of the last state Bond and there will be different things that that come up there are new ADA requirements all the time in my business so all I'm telling you is your concept your storyboard for your implementation plan I keep saying your has to be loose it has to be able to

give this District flexibility to do what I'm going to say Sandra and I know a team did it to do what Sandra just presented there it can't be it shouldn't be in my opinion so conrete that you're just handcuffing yourselves with with with issues question okay so ultimately an implementation plan is that it's basically a storyboard for how you plan

on on going forward and it probably wants to have well definit in my I'm a logical di an architect it wants to have some logic to it or some theming to it because it can't be that detail you have a you have a significant master plan here with major spreadsheets behind it square footage calcul you you just can't get it

down to that it would be you know too unwieldly viewed even understand the document okay so you you want to have a plan that's more thematic that you can look at and tell that story right I brought that diagram toight that everybody who came to our sites has seen the state of Texas it's actually your school district somebody had a had a

sense of humor uh and I and I asked I asked Wayne nobody has seen it with those dots okay anybody want to take a crack at what the dots mean they are your schools but anybody know what the colors [Music] representation yeah what would you syia you're on task what what would you uh what would you say they are this is your

master plan in diagram form believe it or not this is the master plan in diagram form orange your high schools okay major improvements in each one of the high schools is suggested green are your modernization schools remember Sandra mentioned your measure M story uh and your implementation plan green are now your modernization schools if I if I

flipped it and showed the story of measure M the green would all be in a completely different place but the green is now mostly in this corner of the district and I was here when these were built all of these schools were all built within a few years of each other this is 15 years before measure out this

is now going even further back in time okay you just probably could guess the yellow anybody know those were the ones you built in measure M those are the new new schools that were built in measure and you can see the trending they were all over here basically where the where growth was occurring in the outer corners of the district now the one

that's probably the the least obvious would be the the what color that is reddish color where's where is Julie what color is that it's not hay my fashion anyway the orange or redish color those are the projects within your master plan that would show major uh additions replacing Portables like we were doing in measure end those are the

spotting areas around the district where we see major where you still have these latent Portables all over the place they're in all of those sites scattered around the district those are the sites with the most of them okay I would just want will that also you know for inst no you can this is Workshop yeah absolutely I'd rather feel

them as we go what do you know I live in the berserk and you know when it comes to calero is becoming overed that's the new one or that's the old calero that's the new one new that's the second calero what you want to call it okay affable things like that but also new school that's the new school that's the second

Reserve school and it's in your master plan yeah and how long would that take from start to finish to to from start to finish it really depends on when you start and when you finish cu no I'm not trying to be funny it's it's when you design a school and build a school you want it to open it's almost

like an escrow on a house you want it to open the hour you close escrow because you don't want to make payments on a building you can't use so believe it or not there's a slush in there of about a whole school year to try and figure out how do we get that school to open right on August 1st or whatever so you don't

take it over when you don't need it so it's generally between three to four years but it will depend on environmental impacts and other things and how much of that's already been cleared for the school so I speak in generalities but there's a there's a sort of a bellows in there if you will depending on when you start it during

the year because you don't want to occupy a school in April and there is land supp already set aside for that school yeah all right there is land set aside not owned by the district so that is the new school and that is in in in the uh in the master class okay um so back to where I was you

you're on a you're on a mission to make to make method out of Madness if you will and I know this gets a little bit confusing but I'm a visual learner I've learned uh so this begins to give you an idea of the story of your holistic master plan this this is where all the projects are and I would say if you were

to just ignore the yellow that's sort of where the projects aren't those are newer schools but I wanted to put them on there and it's out trending so you can see the breadth of this of this master plan across your District it's literally every single site in the district with with different stag types of different things in different schools

okay really important to note is the and to remember as you judge your projects going forward forward you may remember the presentation that I gave when I first presented the concept of the master plan there were some themes in the master plan okay they're in the front few pages they're actually on yeah they're on page one want to make

sure still on P anybody know what they are they're in bold this is Page Three well it's on the cover letter right there you got it okay what are they safety technology those words yep safety technology Evolution maintenance faity and sustainability I'm Italian I'll have to bear with me but I know them as wish spell something doesn't Okay is safety

security technology Evolution maintenance [Music] parity and sustainability those are the tenants of your master plan what does that mean those are the things that kept coming up at every single site that we met with they didn't speak of them that way but those were the basic themes of the book How do we make our schools safer how do we make our our schools more

technology appropriate for 21st Century Learning how do our schools evolve from being a school of the ' 50s to a school of the 20 somethings okay how do we maintain our facilities with with maintenance that isn't deferred maintenance kind of Maintenance but is Major maintenance kind of Maintenance not not not put a new filter on something but replace it completely uh

how do we make our schools have parity with each other and within themselves often miss not equal but parody with each other we often in the schools industry all I do is school architecture we often in the schools industry say our schools are well they're they have parody but is a kid in a portable have the same parody as a kid in a permanent

wind if one's got to go outside to go to the bathroom and one's got to go in it could go inside if the teacher doesn't have a restroom anywhere near them or a copy machine or a coffee pot or anything do you really have parody at those sites no all the school all the elementary schools have this stuff but I would say

is often missed you you're looking for parody of an educational environment and this is not to be uh jealous of your brother across the grass is greener on the other side you're trying to produce an educational environment buildings are tools for instruction so that there is a parity amongst the educational environment both for the instructional staff and the kids so parity is also

important between the sites because what you find and it's normal here in a district with all those dots it is totally normal for you to get out of a line it's like a car and you drive all day long eventually you still get an alignment done on your wheels because things start to get tweaked off kiltered not intentionally it's just Evolution

and so parody is coming back reorganizing the district and making sure that there is a similar say amount of square footage at all the sites for the en rollment that's there uh because enrollments are going like this okay that there's similar programs available or dissimilar if you're intentionally making them dissimilar but that they're of equal access to those dissimilar

programs so par is between the sites and within the site I just want to make that real clear Mr yeah since you're an architect when you look at the students perspective they don't understand the parity but they understand usage of the building right for instance some buildings we do not have underes we don't have shaded areas right so when it

rains there's no place to go theirs get wet and also in turn when you get hot summer you don't have sh where the kids can you about a lot of your sites it's in your master plan yeah so those are the kids concern yeah and it is an issue and it can be one of parody it's not um

for those in the room in the audience to to to speak for your board That's Not Unusual Dr Laura used to have a radio show always always used to end with i don't cure normal okay that's normal what you have right now what the master plan attempts to do is to reorganize you and you that's why I explained when I

went to all the sites only do this every 15 or 20 years it's chaos theory or not so you're trying to reorganize the district your district is not severely out of whack I want to tell you that too as you're doctor it's not like you know but you do need a little bit of tweaking in some areas and we saw a lot

of commonality of themes some issues that that um weren't even issues the first one is a great example safety when I when I give this talk all over the state if I had given this talk 15 years ago I could count on one hand the number of times anybody would have brought school safety up now it's the very first

thing that's brought up every single time so so topic shade I find that interesting bringing up Shades and everything else but you could also have solar panels on this that's sustainability one that's the other tenant of it and then security because we've been discussing that's the safety one you know rather than having locks there tampering this master they're

going toless system it's called an access control system that's in the master plan now is there is there districts that you know that have that are very successful that oh yeah yeah many districts around here successful the JP High School District I installed 3,000 of these things I find yeah if you lose the master key you got to keepy the whole entire School Sy

I bet you that happens once a year it's or it's hidden it happens sometimes and let me tell you it's an excess of $50,000 at High School because I lost but it was only within my scho but you know things happen and I wasn't the only one there was probably three or four but you're right on but that's a

technology remember I said about your rotation butt you can't be so concrete that's a technology that did not exist a few years ago I couldn't even recommend it if I look out ahead of the receiver or throw the long past you know 15 years in the future I don't know what we're going to have that far out nobody does they're

inventing it in Silicon Valley somewhere right now I like the idea it's being proactive because you can anticipate if there's any uncertainties that will come people want to go in there no way but then you have to talk about hacking because hacking is it would be a v ability right we've seen that with the systems that are based on what you've

seen so far experience and for those in the audience these systems are are less complex than what you get in a hotel like like people site meetings with me knowing that I've said this a hotel has strangers in it every night on purpose okay so the keying system is really complicated uh schools have basically the same people

in them every day so the security system is not is as robust but not as complicated so they tend to be a little less expensive than the ones you would recommend for a hotel or literally screen the room every single night okay so that's a new technology that didn't exist when meure M's story was told but now it does now going back to the

buildings again School sites especially you might have 200 staffs adults are using the facility rest yeah or 100 maybe Elementary School sites but um we would have then thousands of students would be using the actual buildings and Facilities so I'd like to see getting input from the students as well on which part of it just general General ideas because they might come

with a real concern that that is doable on the sa on the security One Security wise usage anything where where we normally see it is um that's a good idea where we normally see it as the complex ones or the high schools because you have a lot of team sports and everything else using and outside people using

fields and all the rest of the stuff but I can tell you you are not the tip of The Spar on this there are districts around here who already have years of practice with this so I would recommend and I always do go to the people who use this and and see and I know your District already has because there's

even different manufacturers for instance I mean because of the water reasons you know and and maybe sometimes a disease we have in the trees and we would take them out what's logical thing to do and trying to plant you know tree again but usually it's a smaller one and it takes many years to grow the kids just

have there's quite a bit of Johnny apple seed in it putting trees in because you're right again I don't normal you would like to think that the trees you plant are Sequoia and they're going to be there for 170 years they're not even trees eventually have a problem especially in a built environment we're not build on a

forest we're build on a school and so trees get taken out LIF up sidewalks and things like that so then you have to have program to replace them your master plan considers that came up at a lot of you brought a very good point and that is the college we have these common areas where people socialize and that is important for kids

to having those desires where there's a place where they could do study and socialize in a very nice environment because that's technology technology is allowing that to ur that's a whole that's a whole piece right there and I'm not going to speech for me but we we talked a lot when we did your master plan about how

education is cheap and I think I spoke about it here in this room a few years I yeah it is changing tremendously and you as a district have to be ready for this so that your implementation plan gets up to speed very very quickly on this because uh it can be done quickly um and robustly and and you're going to end up being behind

basically in the in the delivery of the curriculum as the way things are being done my wife is a middle school counselor right she's in charge of the tests okay but now she's in charge of a computer lab because all of a sudden the said they're all on computer now she used to be in charge of a room full of

boxes now she made me sit computers all day long with State Testing which was which was forced to be on computers do you know why the state forced you to do the tests on the computers because they want you to have the test with the kids not in the computer lab the gold is a herroon stick to get the kids out of the lab and get

the computers into their hands in the classroom you're not supposed to be visiting the computers you're supposed to have the computers with you and a way to get that done is not to have Labs that people go and visit and therefore you can't use your computer lab bring because it's basically become a testing center now you want to get out of that

mode and get into more of a one toone delivery mode that's where education is going and your Educators in know this but I'm I play one on TV technology like you said one to one some school districts have been very successful and others haven't through this technology there will be that opportunity that if we if future boards or the board wishes

they could go ahead and bring that one to one the district with with the you will be there you will be there you're there now you just don't know anybody want to raise up a cell phone I bet you all have one you are already there you just don't realize that everybody in this room has more computer power than put the man on the

moon as they always say yeah we're all there but we as adults are having a hard time being digital natives like the kids are teaching as they always say they're call in in my who is at a meeting with me in the I'm sorry for Country said who is at one of the site do then you remember me saying

those kids are going a million miles an hour in mom's car not in the car but on the Digital World when they get in your school they go like a they have the technology now when they're driving around with a wireless piece in the car it's only when we get to the school that you tell them to put

that thing away and now they're going like this education is changing in big time and it really needs to we as the adults are having a really hard time with this because we're generally don't think anybody who's younger is not we're generally not digital lad but I always say if you want to fix something ask an 8-year-old and they will be able to

repair it at the same time it has to be par yes because very good because that has to be in your implementation plan because some of these systems only y'll all remember my story it doesn't do you any good to be the only guy on the planet with a phone who would you call right so these systems need to

be done holistically across the district again it's not more important than something else it is that's the only way it works so certain things want to be done across the whole District at the same time because if you're going to have an accounting system or any kind of a system you got to talk to all the schools okay if you're going to do

testing you got to be able to talk to all the schools you're going to have safety which school you going to say isn't going to be safe okay you tell me which school you picked it's not going to be safe no there are certain of these systems in your implementation plan that run throughout the whole District it

doesn't mean they happen first but they need to happen holistically otherwise the system isn't any good the wires have to connect okay so that has to factor into your implementation plan okay now here's where it gets tricky okay okay and I have some I have some of my money in the room okay here's where it gets tricky and this is what people sometimes

get hung up on okay but you saw it in that cartoon we just glossed right F your cartoon a beautiful PowerPoint from Sandra is that you don't get all the money in one big shot you know you didn't then you're not going to now you you get you get your uh Bond funs and now I'm going to bridge the gap between

an implementation plan and a bond program this is not a bond program okay this is also not saying where you're going to get the money to spend let me back up for one second this document that I wrote doesn't have anything really in an Nexus to a bom this was written separate from the people funding a bom you have elected and I think

you've done a wise decision to put a bond on the ballot and let the voters help you improve your schools but this is not a bond AC there's nothing in this that says measure G anywhere it's not supposed to be a about docum there are other funds available to a school district Sandra knows them as your CFO

I'm not your CFO and I don't play one of those on TV so you have to figure out okay where are all the places we're going to get money and S to showed a great example of hardship funding for Chino Hills High School we all think of that I was said we all think of that sort of as a measur project but it

wasn't really and there are other f that won't come in Grants programs all this stuff okay there are other funds that you can use to fund things in this master plan so when some people get hung up on his gym the master plan is bigger than our bond yeah that's normal it should be it's not the only place in the

world that a district has access to money hopefully not it's not from a bond that's the master plan okay it's a subset a bond is a subset of that there State funding there's other programs there GRS available and everything else it's all in the master plan because you have to be light on your feet you cannot have something that you do now now that

you as a community have measure G on the ballot and let's hope that it's successful I think it will be it's a good plan that if it isn't in the bond then you can't fund it because it's not said to be in the bond so you have this has to be a light on its speed document so

that you can spend bond funds on things so that's why often times well every time I've ever been involved the master plan is bigger than bigger than your B they're built they're made in different rooms from each other but what I'm saying is This Is Not Unusual at all it's actually quite normal so know isn't there a requirement we're

doing it under 39 right yes isn't there a requirement as far as project list uh there is a project list that meets the definition of the project list I believe so in the valid and it's funny because actually when um this is kind of going somewhere different than I didn't expect for it to go but um I did pull

up higher information from the other B and measure meas and um I did find something and it was actually from gold and it said um the only requirement in law is that the specific list of school facility improvements projects be approved by board action prior to the bar election however we recommend that the list be approved as early as possible so the

public has adequate access to it well before the election not only is this but it should minimize oppositions it further states that we recommend the board prepars a detailed project list identified by types of improvement acquisition or inst installation and by campus if the district operates more so this is different than what you're saying no no it's exactly the same thing

I'm saying you keep saying loose and this is indicating to me that more specific no I think you're reading specificity into it and perhaps and perhaps I'm it doesn't it doesn't say that it needs to be that specific or hard and fast now I'm giving a recommendation you can be as specific as you want to be as

supp I'm just giving you Jim deo's recommendation from years of experience it's as I said when I started the implementation plan is yours I'm here as a facilitator not a lecturer if you write the implementation plan I help you so if it's not to be specific but it's required then what would you or or maybe um the subject matter expert could

explain then what would be the required project list can you generalize a project list would be so the district has a project list uh Bond proceeds may only be applied to those things that appear on the project list it used to be many many movs ago and you know some districts May list a school and what projects need to be done at that school

but what they were finding was the voters would pass the bond measure at the election and then there would be some change in circumstances and the districts would come back to us as Bond Council and say you know enrollment has gone down can we now build this instead of this so our recommendation is we want a project list

that specifies what you're going to spend the bond proceeds on but at the same time allows for some flexibility for change in circumstances because if the voters pass the 750 million they won't be spent right away it'll be over a period of time so we anticipate that changes will occur over a period of time and I guess that's why I continue to

have a problem of the 750 so if we don't have any idea of what we're doing where did we pick the 750 out of the sky out of we do know what we're doing I know I know what you're doing so so you have projects to to Total 750 yeah yeah okay so why doesn't the board know that that's what

this meeting's about but but it's not it's not for me to really give it to you in that for me it was um I I guess I go back to measure M and I happen to know that measure M they approved their project list um in they approved their project list December of 2001 and their bond was approved in

March of 2002 so actually when I went back to go look at um what they did they actually started back in 1999 they had a long process where they had board study sessions where they uh talk to the the community um they had one two three three board study sessions we've had none and I guess that's where

I'm feeling frustrated because I feel like I'm out out in the blue we don't we just don't know what's going on and that's a frustrating part for me well but you know there two fail Bond measures okay okay so so those two fail Bond measures happened in what 19 in 2000 so um I I think that it's kind of hard to

use that but even so they they passed their project l in December of 2001 and the bond didn't pass until March 2002 I mean they so they kind overnight I'm looking at dates and and they had a stud session um so I I guess I'm just feeling frustrated because I don't know where the 750 came from it's

just such a large number to just throw out the 750 was tested though so you tested how was it tested through the survey so are you saying in the surveys that they had different am there yes and and that the survey the one that tested the best was was surve had dollar amount yeah yes did the surve yes I get I didn't do the survey

but yes I saw surve the phone service not not the written surve your phone survey 400 surveys have dollares it's the same survey with every I'm not a survey but I know no no no hang on it's the same survey read verbatim to every person who who does the pH survey it's exactly the same language they read

them what was what was the percentage 7 71% so 71% was that just of the phone surveys because I because on your on the website there's two different percentages there's one that says 62% 72% 73% so what are the different percent the initial survey was 61% and then the second survey that was conducted past July came out

71% similar survey just a different time same survey different time question I just I just think that I think you're asking for for a specif well I think the no I I want to support her now because ever since the August 4th meeting I know what she's been requesting and and I don't think that it's that we're she and I are in

agreement of what we're asking for so when we approved the resolution on August 4th to move forward with the bond at that time there should have been a project list I don't see it on here it's very broad their project list they're referring to is very broad it says replace it doesn't say for instance okay but that's what so that was going to be

so if this is the keep going so these bullets here repairing and replacing portable classrooms upgrading school security repairing constructing acquiring educational facilities equipment updating classroom technology that is all that is required for the ballot keep reading so going and then we list all the elementary schools so that's still part of what will go on the ballot and then the next page all of

that appendix a the additional construction upgrade repair of of the buildings and then the measure whatever it'll be named so I I I guess that we could have started there well when we were asking about there's other there's even I guess what prompted all this was not only the dollar amount within that resolution um on page 14 it says that

the district has prioritized the district has prioritized the key health and safety and sustainability needs so that the most critical School site needs are addressed okay so then we must know what they are then we do okay we don't the board yes you do it's in your master plan you know well I went Page by Page and quite

frankly I don't think I found those but anyway let let me go on with issues that I have um it says in this resolution the board conducted an evaluation at all district sites and receive input in developing sces and projects to be funded okay we don't know what the projects are um other than you keep tell me that it's that but we're

not going to be able to fund all of that so there's got to be specific ones that you already know that you're going to address page 16 the board has identified detailed facility needs of the district and has determined which project to finance from a local Bond at this time so what are they then on page 17 talks about

acquiring property and design time construction C school so then I asked okay so where is that and were the city um officials also consulted because I know that the last time that they were um to determine their future projections of projects and whatnot and does it match with us because obviously they're going to be building in particular area

then we're going to need to address that so my I guess the thing that I'm frustrated with is I don't know where the 750 came from I feel like we're going backwards like we're working backwards and this is my feelings and the wording in here suggests that we know what these projects are and perhaps you all know what the projects are but

we don't I think I understand now what you're saying is that the ballot only requires general terms and not specifics but I think what we're asking is something a little bit more specific I get I I mean I've looked at every campus I I know what there's a project list there's a project list for each campus the cost

estimates for every single one of them okay so the ballot measure requires this type of project list and it's up to us us to extract from here what we truly believe to be a project list using these items from the bellet yeah you you as a district craft B I can I'm some Cally here to help you do that okay

rarely do I write the implementation plan for the district it's not part of my service it's doing the master plan it's sort of after the master plan but I'm I've been here so long within this District I'm happy to help you write an implementation plan because there's sort of a logical way that it would most likely go down anyway but it's not it's

not me as your architect who dictates your implementation plan to you you take the master plan and you prepare an implementation plan that makes sense for your community and I guess uh my last comment you know Mr Joseph for for me I I've never dealt with a bond issue I I mean this is a lot of money I

couldn't even sleep the night before but I think what would be helpful for you as a superintendent and for future boards is that new members who have never been through a bond process that there be a study session explaining what all is going to take place what the deadlines are what the project list should be what we should

expect of a project list I didn't get any of that so then I could have said oh okay so the language for the ballot measure can be generic but then we're going to as a board sit down and establish a true project list that satisfies all of us and addresses the needs of the students and all that call

implementation plan the implementation plan but see none of that was explained not to me as an and and to be fair not to anyone and I never participated in the formation of the B I came in after the fact and I was on the member am committee so I didn't do all the planning or was involved in any of the

planning so I guess that's why I'm frustrated because it appeared that we knew that we knew but and in looking at measure M it appeared that they were informed through board study sessions and whatnot I I think that uh Jim might talk a little bit about measure and some there were some issues with measure because of the way they did it right

right there actually not that I'm aware of there really wasn't an implementation plan and so I recommend that you have one yeah but there was a there was a priority was problem was the problem and I'm not asking that was a problem I keep I keep stressing I'm not asking for a priorin this because I understand that

and I remember that sometimes uh jobs group in order to get a better pricing explain yeah um and I mean there was other issues or circumstances sometimes it was funding um availability I said it was a grant program or something I understand that it has to come at different times but so I'm not asking for priority I just want to know what is

going to be done at each site can give you that give that my issue is that I don't want to um put on the back of taxpayers have the taxpayers subsidize things that we as a district should be doing for instance there's one thing in there that says cbill um and I think we as a district should be doing that um and so

well you should be yeah again this is not a bond document right yeah okay this doesn't say that's happening out of major one of the other things Mr Joseph that I hope that I hope comes out of this is that um let me ask this first deferred maintenance do we still have state funds that match deferred maintenance no more

okay so deferred maintenance comes from what F general fund okay and then um developer ke where do those go they go into our capital S those accounts um how they get spent develop usually spend them on on growth type projects C for example we have 10 Portables there that was funded develop growing and roads [Music] for so like of these additions that are

in the project list or in the um can be funded through there in some cases funding can help but the what we take about wise is not enough to do the type of work that's in the master plan I mean it helps adding 10 Portables to3 $400,000 project that's good building a $3 million building wipe out know that okay

so so the AL if I could ultimately that's one of the challenges you run into is the lwh hanging fruit is Greg says hey we got kids in the school we need Portables so you end up with Portables and so you end up with an an awful lot of whatever Dy set that color was of those orange dots up there

because you just get littered with Portables because you don't ever have enough Capital to do a permanent building and that gets your prair problem I just have a bunch of I think what I said about the bless special meeting um I still stand behind is that I think that we need to have a plan for deferred maintenance um so that we can

address issues down the B um I know that we do so we do have a we do well it's not the same type of 5year thir maintenance plan proposed state that we used to be required to okay Martin is constantly spending deferred maintenance funds on Roofing and parking lots and things that are just that need that type of attention but when you

currently call def M it's not technically maintenance more it's call it that but that's General Mr Russ remember we did have a bu involvement with with and we had we had a lot of people involved with with the with the facilities plan a lot of people there and and we went to sites three times okay now the thing is I know that

there may be an argument that says well come to us not now but come to us before uh I think what Jim's trying to get at that may has not resonated with some people is that there are so many variables you know if if the state Bond passes and or doesn't pass and ours does I there are all all kinds of VAR so go

back to what Mrs Blair said is that there should have been discussion with the board prior to all this going into that and listing the steps for the board you know you I made a note here when it says um you went out to all the sides and expained and talk she come to board to do that you the board and say this is

what we're going to do this is our vision so when we're asked out in the public all we know is that we're going for a bond if you remember I did explain what we I'm talking the process of but we got the community engagement to do so I guess I should call the word you use is dynamic the

story is dynamic there's a lot of uncertainty come yeah it's not chaos so you never um entertain a low number I I suspect obviously you been doing this for years so you I don't pick the number I don't have anything to do I don't have anything to do with the number doesn't come from me who did pick

the number well that that's what surveyed the best and so you have a statutory limit on the number is the highest we just decided to take it survey it surveyed the do okay because it was in the survey we just decided to take it because it surveyed the the best as far as the number of people who could support it so the 74.1%

was at the at that number but that we didn't just pick $750 million out of the sky they had all of these projects and all these projects added up to more than that um and then $750 million dollar was what was aligned with completion of the majority of the projects isn't that sort correct sort of but now the way that uh that I use this

again I do this everywhere the how many people watch HGTV and I use this it's important it's important I use this at all the SES you watch home hunters or home hunters House Hunters International on HDTV the lady goes to Paris and her her husband want to buy a three-bedroom house on the S and it's got to have a view of the

Eiffel Tower and all the rest of the stuff and what is the last question the realter asks every single show what's your buet exactly I'm the guy shopping for the house you have other people shopping for the mortgage okay they are not working in unison in fact we're in separate rooms not really talking to each other and that's important because

you can't overspend what you can spend or you're going to be broke in Paris so you're trying to get the most house you can for the most money that makes sense for the project now often times on that show the person the realtor says you got to be G you can't have a house on the S for this amount of

money it's impossible what we have found with your District is and this is what was found after the surveys it is not a beta complete we do not work it that way we work from opposite angles and it connects what we found was that the the the number that surveyed the best actually would do so it came from the

other side would do a significant amount of the work in fact so significant that we believe that within the statistical accuracy of that and other funds that are available that you should be able to do almost everything in the master plan does that make sense that's why you don't see like a lot of sweat coming off of me here yeah I also that tested very

well I love that program yeah that program about shopping for hes the difference is I think is that there they would purchase a house out of three choices whatever meets your budget whatever ideas and usually it's an adult kids are not involved and after they purchase a lot of times they go into renovation the difference is we have a

chance not to go back to renovation if we plan it carefully with the taxpayers money should taxpayers approve his bond it's their choice if you should pay pass the bond yes I do agree with the safety comes first that's a no-brainer look at e we just had a re an earthquake just few days ago and terrorist attacks

that's in everyone's mind could Mr now think of it this way from an implementation file if you are going to that's why I brought these dots if you are going to modernize Oak Ridge Elementary School you're about to put a lock on a door that's not going to exist in 18 months because I'm going to demolish it during the modernization

it's complicated somebody asked the other day about clocks okay if there's a clock on the wall what can you fund clocks out of this youd think why do I want to fun clock clocks out of my bond because if I knock the wall down the clock's going with it I got to have somebody to put the clock back on the

wall otherwise you can't fund it out of measure G what I'm getting at is yeah understand very interwined and the techn know is inlux too every 3 years 5 years there will be new technology so we need to be mindful there could be changes and more importantly am I wiring up a portable that we're about to replace that's where it gets complicated

but I'm talking but more so to a hardscapes like a building structure building a landscaping uh for instance we had an incident where we had a a music equipment storage room but we didn't have the lamp that's built in in angle so kids would have to take with their hand so those things if we think carefully and we get the input from the

music teachers and and students that comes a little later that depth of input comes later the project is in this list but the actual detail of the design of it I'm an architect I don't know that detail yet because was an old cartoon guy dig up the pot of gold in his backyard then he found out it was in the next door

neighbor's backyard you'd have to dig up the whole District even to find some of Stu so the master plan is holistic it's not that specific to a doors going to be put right here because there's a there's the design process for buildings is complicated and expensive and you don't want to fund that design process before you have the funds to pay

for it it would cost more than more than the bomb that comes later so we budget the projects and they're in there and not forget that let me give you an example this is a great example Greg called me the other day and he's he he had an issue at a site we tested your master plan it works the issue that came up at

a site is in the master plan I said what room is it he told me I said go to page 87 it's in your master plan it proved the input worked we got the input from that site I won't say which so I don't whatever we got the input about something that needed to be fixed and it

probably won't be fixed out of measure G it's in the master plan CU we heard it from the community input at the site so the projects are in here all of them that one just that was amazing I was so proud it was in the M I just want to make sure we're practical we're very practical and then we will prut the

usage because in the end the kids will use the all of this is like do if I may I'd like to introduce Robert Bara he's our financial cons stifle and I don't know if he has anything Financial that he wants to chime in on look like he was kind of com he's our mortgage guy well I I I wanted the the question

of where the 750 came from and actually just move up here I want to make sure I can make my cont and the there's several parameters that we have to fit a bond measure under first is you were limited to a $60 tax for 100,000 of the unified SCH dist in a prop 39 in a prop 39 election um prop 39

allows us to go for 55% um we look at the tax base assess valuation of the district which is 2 and a half times as large as it was when you went to the ERS in 2012 so it has grown greatly in that period of time um we reject out what that future uh growth in the tax base would

be we also look at what we're looking to fund this is a generational Bond so we're looking out over a period of time over 16 years and we issue these bonds because these projects are going to be implemented over a period of time measure M was different that was a very quick Bond we issued all those Bonds in

four years and that was much quicker so this is a longer period of time in which the repayment is going on so when we take in all these variables you know the idea would have been if we come up with a number that was a billion dollars in capacity for the district you can't get to a billion

dollars in capacity unless we were to take this to the second generation and we don't want to put all the way so so in our analysis we came back and so there was there's you know what where can we reasonably get to based upon the parameters that we that we constrained to and 750 was that maximum number that we were able to get to so

that was one of the numbers that we tested there was a lower number that we tested and that equated to about a $52 tax was 650 something like that but it didn't test as well as the 750 so given the political polling that we have and support that we had at that number the decision was if that's our best you know

if that's our best chance of success and yes it's a high number we should go for that because that covers the greatest amount of the master plan and then there are other funds state funds other things that happen things will change over time technology may change some of these projects may get cheaper Etc but you know all I knew was that this was a

probably at least a billion dollars in projects listed here and and as you said some of them are things that are going to be taken care of in the next month or something because it's something that has to be fixed not a bond value right so the way we got to the 750 was really looking at you know all the different

parameters now some districts when they do their polls and test that maximum amount that we think is reasonable for a generational Bond they don't get near the support that you have so you have to look at some number that is less there was a chance that had we test the 750 and 625 that they would have gotten in

the you know low 50s and would said what's a number that can put us in a position to have community support and so we fortunate in this situation that these tests well so that's that's where the 750 comes in um and it's not to similar to the mortgage example you apply for a mortgage they look at your

income your husband's income you know what other debt you have etc etc and they come back and say this is so that that's the do you want to go into the series or increments of the well the right now we it's structured such that we'll issue bonds probably every four years if the tax base grows faster we may be able to

issue bonds sooner if the board votes to do that right exactly so if let's say November happens the the bonds approve then the team will be coming back to you sometime in the spring and at that point they'll probably be a listed these are the projects that we want to take care of with the first Bond and they add up to

somewhere in the ballpark of50 to $170 million that we want to do over the next four years and so each bond series is going to be roughly equal in size somewhere between 120 and 170 million about on average about 15 four years should be available to fund projects in I have a quick question why would you get a a lower response a faor response

on a lower amount $52 versus the I I'm I'm not the pollster but what we have seen is sometimes people look at it and they they feel that a higher amount is going to take care of more projects all the money now then the assumption is they're proving something lower you going come back and ask for the

differ sometimes that happens and the duration of these Bond will be 15 years no the bonds will go out the plan is that everything will be off by well that's when it's paid off but you own I mean you currently have a house it's not paid off either you you have to get the money up front to build

something and then you pay it off for a longer period of time so a couple of things um I thought I read some more you have to 100,000 the federal tax laws have Provisions for the spend down of the proceeds you have to have a solid plan to spend 85% of the proceeds within three years tax like that uh the 100,000

in the first 6 months is one of the other tests IRS requires so it's federal tax okay go back to the 85% what was that it's a reasonable expectation that at least 85% of the proceeds will be spent within 3 years within how many within 3 years so let's say we come back in the spring let's say the voters

approve in November we come back in the spring saying these are the projects that the district would like to build with 150 million the district has to sign a tax certific that states we have a reasonable expectation that 85% of50 million will be spent within behind that is is they don't want you taxing the voters for project they

start getting a tax bill at home for projects that you're not planning I'm completing for a long period That's the logic well these are tax exempt BS meaning if you were an investor that decided to invest in bonds versus stocks for example any interest payments you receive our tax exempt you can write them off in your tax return returns but

the IRS doesn't want you know that's Revenue that the IRS isn't receiving so they don't want local agencies like the school district to be issuing a lot of money that's just sitting there that the Internal Revenue Service could be question city com D yeah once again I preface this I go back a long ways also and prior to the measure qu couple

weeks before there was a request that I meet along with my former city manager with the school board president and the uh superintendent we were shown a project list that was prioritized uh the people in the phone banks that were making phone calls were also giv the same kind of list told to to convey that the stadium would be the

lowest priority the day after the election the stadium went to number one priority so we don't have a lot of trust there I sat on the measure M committee the original one and brought this up and was brought up by a number of our members basically after a while the scho war told us to shut up and move

on so we we would like to see some real priority list that we can count on it's an implementation yeah it's called an implementation there some kind of priorities that we can count on being kept that's what an implementation plan is it's stating that over these series we plan on doing these projects in these in these not like which one is going to be day

one but which ones will be within the first grouping and which ones will be within the next they rated it from one to five five being the part of that process yeah and uh amazing how they move an implementation um my concern is you know because there's that historical memory in this community uh this is a different board

these are not the same people these these are not um I I've worked with all five of these people they're not unethical people they're not people who all of a sudden are going to do something and that's going to change that's that's my experience with here on the bo different board and a different Administration but it's hard to get that

taste out of your mouth well and the the thing that I guess I'm had with issues with as well is that feel like I've just written aank check because this board is not going to be here for after however many years that you're going to still be issues so now that's paint it back so that's my concern is that if we

aren't somewhat specific that a board down the road is going to say so so if I could so write yourselves an implementation part that's everybody saying so write yourselves an implementation plan you can commit as much as you want you can write yourselves a very thorough implementation okay so then let me ask you this because and I can help you do

it or not you do it amongst yourself I found this in um paperwork that I had and it said the board has complete autonomy to order prioritize re prioritize and reshuffle projects on the project list even though the board heard recommendations from the prior to the election on recommended priorities and even though members of your newed citizens oversight committee

May Express pren on which projects are taken in which Bo that was one thing then I found another one that said where are these from me okay not recently me then another one says project list approved by the governing board of the district prior to the election in many ways this project list is the force of law in that

District may not build they may not build construct required Sol project not fairely included on the list however within the parameters of the project list governing board continues to exercise exercise complete discretion over the time Manner and priorities for the various elements of the project list without regard to any order of listing in the form of gr by that's that

flexibility something to fix that's why I'm asking can a future board change yes just like a future board could not issue any more bonds yeah they could say we're not issue yeah that's that's the way that it works literally every yeah the only way it can work because the time period is longer than the board lives no offense

any and that's why that's why I think Jim has been talking about themes in instead of total specificity is because themes as far as getting security done technology done those kinds of things can can can happen but you run into trouble I think when you you're so specific that you know another we want to make sure that because there were

safety issues going on when the saadian was moved up matter of fact that's why I got involved and so that's one of the things that I want to make sure that we address first are actual means let me let me ask it different way because I can tell you're challenged by this and only because I and I feel for that I'm

trying to help then let me help you help yourself and write an implementation plan the five of you need to help your staff write an implementation there's two ways to do they can come with options of that or you or believe me it's not rocket science or you can help work and I do this with boards everywhere you can help

me help you write your implementation plan it really isn't that comp only makes sense that staff would give options you would direct your staff to write you an implementation and' what's needed yeah but I can tell you this it my recommendation is as I just explained Mr n you don't want it to be so specific because this is really complicated

there's probably $ 300,000 in the Chino Valley Unified School District so but just we just have a common sense that's what the and I can write the logic chain that goes along with it so you know that it's not arbitrary but you know and if the bond passes the first priority will be just this kind of the first series of

projects for this one removing asbesto and lead paint because that I've been holding in for I'm the way that that honestly works is um asbest is this is where you are in my wheel house wheel house asbest is only an issue when you've Disturbed it it's a no issue at all it's an iner product that doesn't do anything until you

disturb it but if we disturb it then we have to do it so you don't generally go through your District disturbing aestus just so you can remove it because it's of no harm to anybody just sitting there now I can also tell you you have very little very very little asbest in this school district almost all school

districts have very little of it but we have to put it in the language because guys in white coats are required to take it out those kind of white coats with chemicals and and so when we discover it you don't want to you don't want to it's on insulation pipes and things you don't want to have to dip into your general

fund and have a guy come in to extract it when you're doing a modernization project and and also I know I know we're still paying measure but you know within my community but within my community you know over 90% live in my community because of the schools the children going to the schools and safety that's why I'm there and that's why I guess

most people you know I I feel it was important to love the people of our community to vote to decide I just have it it's not for for either of you um you know Mr Joseph I I don't regret my vote I I still um stand by my vote but I'm more comfortable now hearing the background I think that

should have happened before we voted um I also I don't recall receiving the outcome of the surveys and and it's great that there was community support but I didn't receive the numbers I didn't receive the percentages I was not aware that the community supported $750 million otherwise I would have slept better the night before had I known that

it was supported I I was not aware of where the money came from so I just think it's a a Learning lesson for a lot of us and I still would like to see the numbers Whoever has the the survey outcomes percentages I would very much like to see that um if there were comments from the community about what

they viewed were their priorities for our implementation plan I would like to see what it was that the community was viewing as their top concerns I I mean it it's great that the support was was high almost 80% I I think that is superb however I wasn't aware of of that and so I would like to see that now I

know the first I believe the first couple surveys were on the on the website if I'm not mistaken there on the and we brought it there is one on the website that should have just been said to us thank I thought I would PR to yeah um so I just want to say one more thing so in regards to I keep going

back to our maintenance um we need to make sure that we have a certain dollar amount a certain percentage something that we maintain so that we well let me read this let me read this little um letter you do not build a building wait for it to fall apart and then fix it there is something called maintenance

our schools continue to fall apart year after year while the district continues to receive tax M why are they not maintaining the schools I'm not talking about modernization just maintenance such as leaky faucets roofs schooling TI most of the problems I heard mentioned should be part of the maintenance program I can I can tell you before you

even say anything that that letter is actually from 2002 very common and it's the same thing that we're saying again so like I said at the last meeting the school that's new today is going to be old down the road and I don't think that we um should be turning to our taxpayers every 15 years to have been

subsidized that's not what the master plan entails so we're not in the master plan that I wrote some of it some of it haset uh no we when we went to the sites and all these hundreds of meetings when we went to the sites one of the person people that came along with this was Mark and if there were issues that came

up at the site that were specific to something that just needed to be fixed I tell the story you got a standing loation for a light switch at Wickman uh that was fixed the next week those we call work order issues and I told everybody in right I told everybody throughout the district that the master plan is not about that in your master

plan I can tell you cuz I wrote them down you have repairing restrooms roofs that's not that's not routine maintenance so even the best restroom needs to be eventually gutted and red up what about uh even the best roofs eventually need to be replaced replaced completely not a cap sheet or a piece of tar the whole roof needs to be replaced so

that's that's in the master plan and I understand that but you're able to do when you're saying roofs I'm thinking you've got a roof that hasn't been addressed we are addressing the roofs every summer we think we've done $2 million worth Roofing this summer but that's that's not even close to what the total need is this require

and I understand eventually you need to replace the entire roof the real roof not the roof sheet the roof we spent what $13 million last 10 years in Chino High School see I the kids tell me Mr n it looks all same and we still have the Rusted water so I don't know where the money went maybe to all the sub

contractors I don't know I didn't have any answer to them you know wasn't involved I I understand I understand yeah NE so so to clarify we did go and when issues came up that were a smaller something would fun with a bond Martin and his crew I believe were going out like the next week so we actually went

around the whole district and pick stuff up as how we turn things because even on theb it says basic repairs it says basic repairs and something else so I guess we need to be very conscious of how we State um but but Jim let's refocus the board on the implementation plan and how they want to see that roll out yeah

classically if I can write I'm again I'm a visual that classically this is how districts would tend to do it than than uh essentially what you will end up with is what I call silos of projects okay and if we use the number 150 okay this is what I have found most districts have the most uh trouble with

okay they are silos of projects like going to the grocery store okay to buy a bag of groceries but this is a Continuum going across here of time and it doesn't mean necessarily that every one of these projects can possibly be packaged to fit within that Sil because some of these projects I think uh president Cruz ask

me how long does it take to do a school well some of these projects will literally take longer than a single side and so you have you have to start fitting projects this project list you're talking about into these silos but know that with most districts there isn't a fine break here there almost can't be because projects will span the gap

between some of these things for example and I am the author of measure P for JP Jo Union High School District there is a significant project to renovate historic JP high school that cannot be done in 3 years it's impossible well maybe the Egyptians could have done but we can okay not not with prevailing WS okay so you have a project similar in

in the uh renovation replacement of Chino High School in your M it is impossible to do that in one of these silos it cannot be done in 2016 America so that project for example is going to span between a couple of project and it might be here and it might be there it might be longer that's your

implementation plan you begin to package this into some sense of logic to the cell spreadsheet that adds up to as close as you can to these syum now Sandra did a very good job of describing your uh growing your investment okay from measure you don't have that kind of a bond program here your bond program is not that heavy in

state money because you're not building new schools that's what the dot show okay but you do have all those green dots okay so you might want to look at packaging some of those so that you can go capture the state money that you're eligible for I cannot emphasize enough the word might it's your implementation plan not mine you could come in and say Jim

here's what we want to package this the first thing we're going to do is those green dots because we want to grow this with State matching funds cuz it literally will double it okay we're talking you know 20 3040 million boom right out the back which takes this and makes it much bigger right than the GTO and that money you are in a race with

999 other school districts to get that money and we don't know whether the state bond is going to pass at the same time maybe it doesn't I think it would okay but if it does then you be you know you begin the raise to go get that money you might if you decide to you're the board what Happ to those

projects that have the modernization that aren't won't qualify until let's say 2019 those projects wait until the 2019 yes well yes or no that's an implementation plan issue the modernization money is reimb it's a reimbursement fund and there are some scky rules won't get it all at them people live in the state school building program there are some so you can fund

out ahead but if if the state doesn't have money so let's say the state Bond doesn't pass I'm going to answer your question Around the Horn here you might do not all 10 dots you might only do five of the dots and fund them all yourself wait for the next state Bond and get paid back and say well we spent

100% of our money and the state will give you the money that you spent at that time it is a real urement program but you can't be out ahead of it so you can't do it early to answer your initial question but you could do projects if the state Bond didn't pass so if the state Bond passes and it's a

2019 um project right you would wait till 2019 to make your application to the state for that set of rules it's based on student grant so maybe this package actually looks more like this it spans two boxes two side this is actually very logical plan it's not as I said it's not sorcery and it's not chaos and every District's

implementation plan is different based on a lot of these outside factors okay so for example to the lay people you would say Jim we want to do Safety First and most people do that's a good thing to do you want to do Safety First it's not one of your things you do safety first we want to put locks in all these rooms

but like I said what if this door that you're going to do there isn't even going to be there that then you just put a lock on a door that I'm going to demolish so sometimes you want to have even though safety is a priority that's I hate the word priority safety might be a priority but it's also could

potentially be foolish spending because you're about to plant a tree that I'm going to bulldo okay and that's when the community really gets upset because you just planted that tree and now the guy knocked it down so sometimes this sort of funding needs to be even though it's really a priority you don't want to spend it all in the very beginning

because that's not really good budgeting you need or without that's an implementation bu that's how you do it that's how you do it and the priority doesn't come from me it comes from you I write your master I'm I'm happy to help you do this and it isn't that complicated but it's a dialogue it's a workshop it's a roll up your sleeves can

we look at this in some different ways what if we move this here and change that there but there is a project list and is in there and if you test me on every site I can find it and tell it to you what it is and then you have to put these things into the silos to say all

right here's how we're going to implement it and comeing full circle you have to be light on your feet because if this bom the state bom I keep circling doesn't pass you're going to move something over here and you don't want the community saying I thought you weren't going to do that you know blah blah blah blah because something changed

the variable completely out of your control sure going back to the safety yeah that makes perfect sense but the cases yeah however if we could provide with that fund additional bces yes and that could take place at the same time as we're doing the big plan correct why this is so that our kids will be protected ASAP and it

doesn't cost us that much that's correct that's that's when you start parceling out projects in your master and to mention ker field I actually work with a district a wise old superintendent some people call these quick start projects I don't like them in the sense of gee we're just going to throw a bone to the community because they can see it

but to be perfectly honest they're paying for this and they don't go in your restrooms that often so you know so sometimes districts will do things that can actually be seen spend the whole $750 million on that but it there is some public Trust that people can actually see and that's why you see the signs all the time you're measure

whatever dollars it were that's not just PR it's the business so yeah sometimes Mr now you're right you will take out of that safety that's in there new fencing that that you will potentially do I had a district that did that they put new fences in front of all their schools but from the very beginning that was what we

call a quick start project it doesn't have to go through PSA and all of the complications there are other projects that are done by districts very quickly that don't have to go through DSA that's a year to do that whole process with permitting and construction so sometimes you want to group some of those and and immediately say we want to

do this if you wait till 2040 to do 21st Century Learning you'll almost be doing 22nd century learning so which is one of your tenants so you may want to put those up in 150 million that that the project but somebody's telling me that the taxpayers would pay $1.6 billion in the end what does it mean the the number the the 1.6 is the

estimate of what the total debt service for the bond of be so that's the 750 million plus it's like a morget you don't pay just a price of your house so we we project that it' be a little over two times that you would pay that I see so $1.6 billion is similar right you pay more than P more

than that's our now but with measure we've refinanced three of the four series and saved over10 million in debt service for the taxpayers so most likely as we go through the meas measure G Bond program there be opportunities to lower interest rates in the future lower cost over and uh so we try and bring that down but that's our estimate right now

we want to be conserv it's going to be peace because you can't access $750 million if you wanted to um for lots of different reasons Mrs CH that deferred maintenance when times were tough it was cut right uh I know that last year we increased but is it even back to where it once was have have we made any gains because I know he can

only do so much he and his his staff can only do so much and I know that they've been trying you know they've been placing Band-Aids and and um the curb appeal at almost every School site looks somewhat decent but he hasn't that division that department has not been able to do what is necessary for every School site and for our

students so I think we also need to have a disc question about restoring some of what was taken away from his Department years ago when things were tough right because you were borrowing from you were taking from deferred maintenance into the general fund or not funding that department what what happened that that that department hasn't been restored the

maintenance used to be a categorical program from the state which is no longer here however the board already took to include that in District uh local control accountability plan so through the district's AC through the board's actions you have allocated $ million for defer maintenance so is that where that department was prior to all of the cuts so they are restored now in

terms of funding however recognize that once you do away with deferred maintenance for a little bit it's a catchup game sure to restore facilities to original state so the 3 million isn't what it would have been back then because right I I get it because now you're playing catchup for the years that you were very lean so I

think we need to be aware of that and and as a board have that discussion along with this bar even though the state did away with the program the board has never eliminated the program in its entirety you have lower the contribution to towards it but you've never eliminated and and with the birth of local control accountability plan

you've allocated towards different man out that reduction made a significant significant difference to our facilities and I think that's and that's across the state right but I I think that's where for us for me it's a learning experience because now we're like you said playing catchup with things that should have been [Music] maintained going back to that

and we discussed the fact that we still have 15 more years to pay on this is a 41e fond by the time this fond is nearing completion AA High School Don Lugo High School are going to need to be rebuilt they're going to be 55 60 years old or older that's why I keep saying we've got to be careful to maintain our school so

that it isn't project ROV so $1.6 billion we projection is that it be still $60 for $100,000 of prision value corre so that'll cover the whole bill right the the the the model assumes that the tax base will grow at a moderate rate U you know over the next 40 50 years and so 5950 actually 5950 times the tax base on

an annual basis should generate enough money to support The Debt Service on the bonds as we issue over it's kind of new idea for me um I I know I bought a car but everyone is my car is changing every month and no no so it's well I mean we the 5950 is is what we estimate it's not

going to go from 5950 to 120 and down to 20 it's going to be you hopefully a little less the it can't be more it can't be more than $60 though right it cannot be more we can't we cannot issue bonds that we projected to be more that's what makes it a one of factors that in the prop just

just hypothetically you know you had 87 93 2 2007 and then so we have a strong recession that hits a year all this just stays on hold yeah I actually am the district architect I tell the story ever a district architect for Victor Elementary District the high desert was probably hit more in California than any other area by the recession they actually went

negative and so they passed a bond in 2008 they literally couldn't really do any projects out of their $350 million Bond because the recessed value had Chang so significantly they couldn't access those funds so you really the the market kind of takes care of that for you you can't get into any more indebtness than the $16 are not allowed

to right well yes well yes you can what if you spent the money then the recession takes place well the the when we issue the bond we will be projecting Debt Service we will have the Deb service locked in and we will project how that will reflect on the tax we cannot project greater than $60 when we issue the bond

if you were to have a severe recession and assess valuation dropped considerably your tax could go above the $60 for a period of time until the economy and assess valuation base recovers we went through a recession here and when we had issu with bonds for measure M actually those the Deb service on that the tax rate was actually

falling because the broken assess valuation was greater than what we had projected when we went through the recession we sort of kind of Po back up up and the tax rate is now right about what we told the voters initially for the meas M and we expected to actually decline now over time as the tax base grows one thing that I want to clarify

is when I said can't more than 6 that's for each bond gets pass so we had measure in and at each Series right right so so we have measure M and that was $38 right um so with this new one it'll be an additional $60 on to 38re so talk if you will Jim about thematically um dealing with this yeah

so um if if you you come all the way back to the beginning here's how I want you to think about an implementation but it should should be some themes that you can understand or a story line that you can understand now I've written down the characters who will play on this cast but that's not uh that's not a play

that's that's the actors on the stage you want to create an implementation B I think you should that you could repeat the story of and Sandy did a great job of of synopsize the story of measure you're not in a growth mode right now so you're not really build in schools but the bigger stag ties for this District

right now now is uh those green dots which are your modernization schools and then your desire with a relatively sedentary uh enrollment adaa average da attendant the time to take an exhale breathe get rid of the Portables while you can cuz Greg still adding them every you know few months get that inventory down of portable you get back to parody

again that's an actor not a not a chapter and so you you start to write a story that says we can justify these project expenditures because we know who killed the girl at the end so that at the end of the day we get all of this stuff done in a logical methodology that says we built the story and it's a

structured story it's not a chaos story so when somebody comes and says how do the stadium end up at the beginning of the list we say here is what we were doing and why and so this story creates a theme so there's lots of different ways you can do that as a board in a unified district some people and please

don't take any of this as uh as what do you call it uh I'm not selling a thing I'm just giving an example okay some people would say hey look all of our voters are here in the district right now and we know for a fact they all if they're a voter with a kid in the schools they will all go through the

high schools so we're going to take to these colors we're going to take and do the orange projects because we know even if I have a kid in element El school they're at some point going to end up going through the high school so we want to make sure that they get the advantage of that and so we're going to

make sure that the the high schools are in in the first series because then at least the voters will know that they have that's a theme that's a that's a way to do it that's not I'm not voting for something but that's that's one another one would be as I said to go through and try and go capture the state

money another one would be to say no Jim probably the biggest thing hanging over us right now is the portable issue so we want to get rid of all those they're an energy fog and they're not sustainable and they're not parity and so and they're also difficult on safety so we want to get so we're going to move those

red whatever was those red dots to be in our our thematic spending but know of course that sometimes the themes that are within there those ones I just gave you actually span even more than one inchor you couldn't I mean you're not going to go and do one building at one school one at the other to try you know

you're going to try and group the projects and it gets very complicated but that's normal but it's you now see a theme to the movie that's what you're trying to get done and that theming is up to you not up to me all of this stuff needs to be done I would love that if you were able to do all of it

you could access all the funds and do it but there's not enough contractors in in the area do whatever you wanted to so you start to develop a sword you know some people take that word sort of flippantly but it is it's you're you're writing a story of how you want to implement your program and those are the

themes that we classically see throughout the district another one would be have a smaller subset of things and we want to do something at every site and that's a that's a that's a theme too you could do something at every site because we want to make sure that the voters you know who voted for this they actually right away see

something and a lot of the projects that classically end up that is like I said the 22nd century you know stuff you start doing that because that goes pretty quickly and wants to be able to talk remember my phone thing want be able to talk to all the other sites and so that's something that by definition takes a bunch of boxes it's safety it's

technology it's parody all with one project and it isn't which is why we gave you these charts it isn't maybe that big that's why we do this this the reader digest version of the master plan you could say okay if you could Silo this you can see that your furniture and Technology piece isn't that big out of a whole lot it's a

small piece of this pot but you can touch every site with that you can touch every site with that and still have room in the first s that those are the sorts of things that we see districts do and that way when projects come forward you don't end up with with a project coming forward and say well that one end up in the

first Silo you have a story you could tell so the the story for measure was new construction first modernization but this one is not going to be no you're not probably tell a different story right right so the themes are different and here I think more elected than they were there because you guys were facing a major hurdle just kind kids in desks

uh no offense to the parents in the room but you were catching up to an enrollment explosion and so it was like wow we got to build schools right away uh and that's what what you did so here you have a little bit more flexibility otherwise I'd be dictating it so you don't really have a choice you do I

think you can write your implementation plan I think at this implementation plan for this movie is going to be more strategically based rather than Panic based uh not seat panic but you but that you know it'll be more here's how we want to get all of these things done over time knowing too that you know to to go to Sylvia's comment about well

it'll be another born yes it will so knowing too that you don't want to leave the next board with like a half built Mona Lisa you know you want to you want to have something that you think you can finish as a board as a project and then let the next board I assume some of you will still be on the next board you know

continue that story I doubt anybody will necessarily be on CU you just said yourself and I think I know none of you were on the board as you're there and that's normal that's normal for a process this La so let me BR the subject is safety something that we would want every school T ini so are we going to start that that

implementation plan today next you can give us a hint or I can prepare one for you with the help of your staff and and then we can come back with you or you can you can just spit by thoughts now however you start I do this all over the place it's different with every I wasn't thinking tonight but I

think that perhaps staff could recommend what they've seen at the sites that is in dire need of repair or we don't want to put out a marquee when this school needs a roof so you also don't want to put a marquee on a building that isn't going to be there anymore that's actually my bigger concern yeah and we know how to do it

let's get the St suggestion and then and then come back yes and by the way to assist my my friends on the board because the site brought up the fact that they use an electronic Marquee this is not a bond document it is not saying what measure G is is putting an our key I put up a lot

of your Mar keys they generally been funded through other means it has DSA so I've been involved but they weren't funded out of measure this is not a bond yeah and I guess that's where the confusing part is is because we're using it for as the basis to compile an implementation plan and the reason it's in there and I gave this example at the

board because if it isn't in there you're going to nail a marquee to the wall that the parents just paid for but you don't have a master plan that's showing you that building is not going to be there the parents are going to say I donated to this Marquee and you just knock the building down it was attached

to you that's why the Marquee is in there not because it's being funded out of the box you have a good example of that is the master plan meeting one of the master plan meetings we had at Eagle Canyon was after we got done um parents came up to us and said you look we want to paint this beautiful Liv in our

library please don't don't because that's the wall that's going to get torn down when we reild Library that's kind of sliding down the hillside so you know stuff like that and that's it may be in the master plan but it doesn't mean it's a bond project it's just so that like Jim said you I can look to it and say

okay um PTA wants to do this well actually uh we're going to be tearing that building down in year or whatever more a planning and and safety in some respect you have to do think out of the box you can talk about two dimensional but then you have to talk about themselves never know what go well it's also safety i' speak school

safety all over California I'm the only school I'm the only architect in the nation who has attended the national school of safety conference very familiar with this topic school safety involves operational things as well it's not all brick and mortar I wish I could Sol solve everything everything with a building as an architect but I can't there's operational things that one does

and they're varied all over the place so it it's you none of your sites are the same we have a couple that are the same but they're all different plans built in different areas so the Safety Solutions will be different at all of your sites but it is an important toic any more comments Mr Joseph um the bottom line is

I think that you know the main emphasis of us is to ensure that our schools continue to be safe continue to be functional and continue to be conducive to learning and we'll get there they should do all of those things [Music] that thank you for attending adjournment at 8:00 thank