BP 6163.1 — LIBRARY MEDIA CENTERS

Instruction BP 6163.1(a)

LIBRARY MEDIA CENTERS

The Board of Education recognizes that school libraries support the educational
program by providing access to a variety of informational and supplemental resources
that can help raise the academic achievement of all students. To the extent that funding
is available, school libraries shall be stocked with up-to-date books, reference materials
and electronic resources that promote literacy, support academic standards, and
prepare students to become lifelong learners.

(cf. 0440 - District Technology Plan)
(cf. 6011 - Academic Standards)
(cf. 6163.4 - Student Use of Technology)
(cf. 7110 - Facilities Master Plan)

School Libraries shall be open for use by students and teachers during the school day
(Education Code 18103) as funding allows.

With the approval of the Board, a school library may be open at other hours outside the
school day, including evenings and Saturdays. Any library open to serve students
during evening and Saturday hours shall be under the supervision of a certificated
employee who consents to the assignment. (Education Code 18103)

Staffing

To staff school libraries, the District may employ one or more teacher librarians who
possess appropriate credentials issued by the Commission on Teacher Credentialing.
(Education Code 18120, 44868; 5 CCR 80024.6, 80053)

(cf. 4112.2 - Certification)
(cf. 4113 - Assignment)

The Superintendent or designee may assign teacher librarians to perform the following
duties in accordance with the authorizations of their credential: (5 CCR 80053, 80053.1)

1. Instruct students in accessing, evaluating, using, and integrating information and
resources in the library program and/or provide departmentalized instruction in
information literacy, digital literacy, and digital citizenship

2. Plan and coordinate school library programs with the District’s instructional
programs through collaboration with teachers.

3. Select materials for school and District libraries

4. Develop and deliver staff development programs for school library services
 BP 6163.1(b)
LIBRARY MEDIA CENTERS (cont.)

5. Coordinate or supervise library programs at the school or District level

6. Plan and conduct a course of instruction for students who assist in the operation of
school libraries

7. Supervise classified personnel assigned school library duties

8. Develop procedures for and management of the school and District libraries

The Board also may appoint classified paraprofessionals to serve as library aides or
library technicians. Volunteers may assist with school library media assistants in
accordance with law, Board policy, and administrative regulation.

(cf. 1240 - Volunteer Assistance)
(cf. 4222 – Teachers’ Aides/Paraprofessionals)

District Library Plans

Whenever a school receives state funding for school and library improvement pursuant
to Education Code 41570-41573, the school site council shall develop a single plan for
student achievement which incorporates a district-wide plan for school libraries.
(Education Code 41572)

(cf. 0420 - School Plans/Site Councils)

In developing the District-wide plan, the Superintendent or designee is encouraged to
consult with teacher librarians, classroom teachers, library/media c enter a ssistants,
administrators, parents/guardians, and students as appropriate.

The District-wide library plan shall describe the District’s vision and goals for the District’s
libraries and how funds will be distributed to school sites to support libraries. As
appropriate, the plan may also address staffing, facilities, selection and evaluation of
materials, prioritization of needs, and other related matters.

(cf. 0000 - Vision)
(cf. 0200 - Goals for the School District)

The District-wide library plan shall be regularly reviewed and updated.

Classroom Libraries for Grade K-4

When state funding is available for classroom library materials in grades K-4, the
Superintendent or designee shall develop, for certification by the Board, a District-wide
classroom library plan grades K-4. The plan shall include a means of preventing loss,
 BP 6163.1(c)
LIBRARY MEDIA CENTERS (cont.)

damage, or destruction of materials. (Education Code 60242)

(cf. 5125.2 - Withholding Grades, Diploma or Transcripts)
(cf. 6161.2 - Damaged or Lost Instructional Materials)

The District-wide library plan developed pursuant to Education Code 41572 may fulfill
this requirement provided the plan meets the criteria specified in Education Code 60242.

The Superintendent or designee is encouraged to consult with primary grade teachers
and teacher librarians employed by the District and/or county office of education in the
development of the K-4 classroom library plan and to consider selections from the list of
books recommended by the California Department of Education (CDE).

Selection and Evaluation of School Library Materials

Library materials shall include print and electronic resources that align with the
curriculum and are accessible to students with varying cognitive or language needs.

Library materials shall be evaluated and selected, in accordance with law, Board policy,
and administrative regulation through a selection process that invites recommendations
from administrators, teachers, other staff, parents/guardians, library/media center
assistants and students as appropriate.

Schools without a certificated librarian are encouraged to select materials in
consultation with a library media teacher, administrators, teachers, other staff,
parents/guardians, library/media center assistants and students.

(cf. 6144 - Controversial Issues)
(cf. 6161.1 - Selection and Evaluation of Instructional Materials)
(cf. 6161.11 - Supplementary Instructional Materials)

Library materials should be continually evaluated in relation to evolving curricula, new
formats of materials, new instructional methods, and the needs of students and
teachers. Materials that contain outdated subject matter or are no longer appropriate
shall be removed, and lost or worn materials may be replaced.

(cf. 3270 - Sale and disposal of books, equipment and supplies)

All gifts and donations of school library materials shall be subject to the same criteria as
materials selected for purchase by the District.

(cf. 1260 - Educational Foundation)
(cf. 3290 - Gifts, Grants and Bequests)
 BP 6163.1(d)
LIBRARY MEDIA CENTERS (cont.)

The Chino Valley Unified School District Board of Education supports the fundamental
right of parents and guardians to direct the care and upbringing of their children, including
the right to be informed about and involved in all aspects of their child’s education. This
includes the right to monitor and challenge non-curricular reading materials in the school
library and within a teacher’s classroom library.

Complaints regarding the appropriateness of library materials shall be addressed using
the District’s procedures for complaints regarding instructional materials. However, if the
complaint alleges the library materials contain sexually obscene content considered
unsuitable for students, the following process will be followed.

Parents/guardians, students, staff, or District residents may register a complaint and
request to remove a specific item from a school or classroom library that is alleged to
contain sexually obscene content considered unsuitable for students.

Once a formal complaint is received, the principal of the school where the challenged
material is located must remove the item and notify the Superintendent of the removal
within three days.

Once notified, the Superintendent shall notify the school Board within two business days.

The Board shall then hold a public hearing within forty-five days to determine whether the
material is appropriate for student use or harmful to students and, therefore, should be
permanently removed from all District facilities.

The public hearing may be at a regularly scheduled Board meeting or a special meeting
for this specific purpose. The Board shall vote to determine if the book is suitable for
students throughout the Chino Valley Unified School District. If the Board votes that it is
unsuitable, said material shall be removed from all school and classroom libraries within
five days.

(cf. 1312.2 - Complaints Concerning Instructional Materials)

Fees

Students shall be allowed to borrow school library materials at no charge for use in the
library and classrooms as well as out of school. (5 CCR 16042)
(cf. 3260 - Fees and charges)

To encourage students to return materials in a timely manner, a nominal fee shall be
charged for the later return of materials.
 BP 6163.1(e)
LIBRARY MEDIA CENTERS (cont.)

Library Instruction

Teacher librarians, library/media center assistants, and/or classroom teachers shall
provide library instruction to develop students’ information literacy skills. Such
instruction shall be aligned with state academic standards for library instruction and
shall prepare students to:

1. Access information by applying knowledge of the organization of libraries, print
materials, digital media, and other sources

2. Evaluate and analyze information to determine appropriateness in addressing the
scope of inquiry

3. Organize, synthesize, create, and communicate information

4. Integrate information literacy skills into all areas of learning and pursue
information independently to become life-long learners

Teacher librarians and/or library/media center assistants may provide support to
teachers, administrators, and other staff by identifying instructional materials that will aid
in the development of curriculum and instructional activities and by providing information
about effective and ethical uses of school library services and equipment.

(cf. 4131 - Staff Development)
(cf. 4231 - Staff Development)
(cf. 4331 - Staff Development)
(cf. 6141 - Curriculum Development and Evaluation)

Program Evaluation

The Superintendent or designee shall annually assess and report to the Board
regarding the condition and use of school libraries. The assessment shall evaluate, at a
minimum:

1. Access of students and staff to school libraries during school hours and, as
appropriate, access outside the school day

2. The process and frequency by which students are allowed to check out library
materials

3. Staffing levels, qualifications, and number of hours worked

4. The quality of the collection at each library, including, but not limited to, the total
number of books in the collection, number of books per student, amount expended
 BP 6163.1(f)
LIBRARY MEDIA CENTERS (cont.)

during the year for the purchase of new resources and the number of resources
discarded and added during the year

5. Any special programs offered at the school to encourage reading and/or library
use

6. The adequacy of the facility space and equipment designated for the school
library

7. Source(s) and adequacy of funding for school libraries

The District shall, on or before August 31 each year, report to the CDE on the condition
of school libraries. This survey is conducted online via the CDE’s website. (Education
Code 18122)

Legal Reference:
EDUCATION CODE
1703 Coordination of district library services by county superintendent
1770-1775 Provision of library services by county superintendent
18100-18203 School libraries
18300-18571 Union high school district/unified school district library district
19335-19336 Reading Initiative Program; recommended books
35021 Volunteer aides
41570-41573 School and Library Improvement Block Grant
42605 Tier 3 categorical flexibility
44868-44869 Qualifications and employment of library media teachers
45340-45349 Instructional aides
60240-60251.5 State Instructional Materials Fund, purchase of classroom library materials
REPEALED EDUCATION CODE FOR CATEGORICAL PROGRAMS
18181 Districtwide library plan
52012 Establishment of school site council 52014-52015 School plans
CODE OF REGULATIONS, TITLE 5
16040-16043 School libraries
80023-80023.2 Emergency permits, general requirements
80024.6 Emergency teacher librarian services permit 80026-80026.6 Emergency permits
80053-80053.1 Teacher librarian services credential

Management Resources:
CALIFORNIA DEPARTMENT OF EDUCATION PUBLICATIONS
Examples of model school library standards for California Public Schools Supporting Common Core State
Standards (CCSS) for English Language Arts and Literacy in History/Social Studies, Science, and
Technical subjects, rev. February 2012
Model School Library Standards for California Public Schools: Kindergarten Through Grade Twelve, 2010
(includes standards for student instruction as well as program standards)
Looking at the School Library: An Evaluation Tool, 2003 Recommended Literature: Kindergarten Through
Grade Twelve
CALIFORNIA SCHOOL LIBRARY ASSOCIATION PUBLICATIONS
Standards and Guidelines for Strong School Libraries, 2004
 BP 6163.1(g)
LIBRARY MEDIA CENTERS (cont.)
WEBSITES
American Association of School Librarians: www.ala.org/aasl
California Department of Education, School Libraries: www.cde.ca.gov/ci/cr/lb
California School Library Association: www.csla.net

Chino Valley Unified School District
Policy Adopted: August 21, 1997
Revised: February 4, 2010
Revised: June 27, 2013
Revised: November 16, 2023